The Monday.com alternative if you would rather not build your own management system
Monday.com adapts to almost any workflow, and that is both its greatest strength and its hidden invoice: someone on your team has to design the boards, the formulas and the dashboards, and keep them alive as the company changes.
A vertical product for consultancies and agencies: profitability, utilisation and finance already defined and calculated.
If you need a cross-company tool where marketing, sales, HR and operations each work on their own boards, Monday.com is a reasonable and very flexible choice. If what you want is to know whether your projects are profitable, assembling that answer out of formula columns and automations will cost you more time than you expect, and the result will be fragile.
Why consultancies start looking for a Monday.com alternative
Profitability has to be built
You do not get project margin: you get the ability to calculate it. Between formula columns, apps and dashboards you end up building a small internal product that needs maintaining every time a rate or a process changes.
The configuration has an owner
There is always one person who "knows how the boards work". When they leave or move on, the system degrades quietly and the data stops being reliable without anyone noticing.
The vocabulary of a consultancy is missing
Utilisation against target, burn rate, scope creep, estimated versus actual or indirect cost do not exist as concepts: you have to invent them with fields and formulas, and every company ends up with a different definition.
Finance is still outside
Expenses by category, invoicing with VAT, projected cashflow and P&L are not part of the product. The usual result is the work living in Monday and the money living somewhere else, with no conversation between them.
Monday.com and Tenki, point by point
| What you need | Monday.com | Tenki |
|---|---|---|
| Nature of the product | A work OS configurable for any workflow | A vertical product for consultancies and agencies, already configured |
| Project profitability | Built with formula columns, apps or dashboards | Out of the box: revenue against real cost, with margin and traffic lights |
| Time tracking | A time tracking column, depending on plan | Weekly timesheet, daily timer, CSV import and automatic compliance |
| Finance | Outside the product | Expenses by category, invoicing with VAT, cashflow and P&L |
| Who maintains the setup | Someone on your team, continuously | We configure it and we maintain it with you |
| Automations | Its great strength: automations and flows on boards | Business alerts: negative margin, overtime and missing timesheets |
| Breadth of use | Cross-company: marketing, sales, HR, operations and more | Professional services only, but in depth |
| Consulting metrics | You define and calculate them yourself | Utilisation, burn rate, scope creep and estimation accuracy as standard |
| Time to first useful number | However long it takes you to design boards and dashboards | About two weeks, with your projects and team already loaded |
This comparison is based on Monday.com's public documentation and on our own experience migrating consultancies and agencies. Monday.com and every other brand mentioned belong to their respective owners; this page is not affiliated with them. Spotted something out of date? Write to info@soamee.com and we will fix it.
When to switch and when to stay
Stay on Monday.com if…
- You need a cross-company tool for teams that work in very different ways.
- Flexibility is the value: every department builds its own board and its own flow.
- You have someone who enjoys designing and maintaining the setup, and the time to do it.
- Visual work management matters more to you than project profitability.
Switch to Tenki if…
- You built boards and formulas to calculate margins and nobody trusts the result any more.
- You want utilisation, burn rate and scope creep to come predefined, not interpreted by each person.
- You need hours, cost, invoice and P&L to be the same data rather than four different places.
- You would rather have an opinionated product for your sector than a tool that does everything.
- You do not want to depend on the one person who knows how the boards are wired.
What migrating from Monday.com looks like
Board inventory
We review which boards, columns and automations you actually use. There is almost always inherited setup nobody looks at any more and that is not worth migrating.
Translation into the Tenki model
Project boards become clients, projects and tasks, and margin formulas are replaced by native calculation with direct and indirect cost.
Data import
Monday exports to Excel and CSV; we load projects, tasks and time entries with the bulk import, keeping traceability.
Training and go live
We train the team in half an hour per person and stay close for the first weeks until the KPIs are the ones management wants to look at.
The modules that close the loop
Weekly timesheet, daily timer, bulk CSV import and automatic compliance.
Real-time project margin, burn rate, scope creep and utilisation.
Expenses, invoicing, projected cashflow and automatic P&L.
More than 20 connected modules: team, clients, projects and KPIs.
Pick who we compare ourselves against
Compare it against your real projects, not a generic demo
Tell us how you handle hours and profitability today, and we will walk you through Tenki with your projects, your team and your margins. No commitment, no cost.
Book a free demoFAQs about migrating from Monday.com
Is Tenki as flexible as Monday.com?
Can we migrate our boards?
Can fields and flows be customised?
What happens to our automations?
What if we also use Monday for other areas?
How long does the rollout take?
Tell us your challenge. We'll propose a solution.
No commitment. Within 24 hours, you'll receive a proposal with scope, timeline and budget. No fine print.