AI-Powered Workforce Management Software
We build workforce management platforms with artificial intelligence. Automatic shift planning, demand forecasting, employee app, manager dashboards and payroll integration. Technologie proven across 42 markets.
Planning shifts for hundreds of employees is a logistics puzzle consuming hours
Staff management in companies with multiple locations, rotating shifts and variable workforces is one of the most complex and time-consuming processes. Area managers spend 8-15 hours weekly manually planning shifts, managing labor agreements, employee preferences, demand peaks and unexpected absences. Artificial intelligence transforms this process from hours to minutes.
Shift planning is not just a scheduling problem. It is a multi-criteria optimization problem that directly affects profitability, employee satisfaction and service quality. Every planning decision involves balancing labor costs (overtime, temporary contracts), regulatory compliance (collective agreements, mandatory rest periods, maximum hours), employee preferences (availability, work-life balance, holidays) and business needs (forecast demand, required skills, service ratios).
When you manage 50 employees, an Excel spreadsheet can work. When you manage 500 or 5,000 across multiple locations, you need optimization algorithms. And when you operate in 42 international markets with different labor regulations, you need an intelligent platform that automatically adapts to each context. That is exactly what we build.
Our experience developing Orquest, the workforce management platform used by chains like McDonald's, Zara and Glovo, has given us deep knowledge of sector challenges. We know success lies not only in the algorithm but in the user experience: the employee app for checking shifts, swapping schedules and requesting holidays; the manager dashboard showing real-time coverage; and the payroll integration automating worked hours, supplements and variable calculations.
Planning time
Overtime costs
Employee satisfaction
Operational markets
What our workforce management solution includes
A complete platform covering the entire staff management cycle: from demand forecasting to payroll integration.
Automatic shift planning
Optimization algorithms that generate optimal shift schedules in minutes, respecting labor agreements, contracts, qualifications, preferences and availability for each employee. The system proposes the best possible assignment and allows manual adjustments with automatic conflict validation. Support for rotating, split, night and on-call shifts.
Demand forecasting
Machine learning models that anticipate staffing demand by time slot, day of week, season and location. Combine historical sales data, local events, weather and trends to calculate optimal required staffing. Schedules are automatically generated adjusted to forecast demand, eliminating understaffing and overstaffing.
Employee app
Mobile application where employees check shifts, request changes, swap schedules with colleagues, log their hours, request holidays and report issues. Push notifications for new shifts, last-minute changes and approvals. Digital clock-in with geolocation for attendance tracking.
Manager dashboards
Real-time control panels with coverage metrics, absenteeism, worked vs planned hours, labor costs and productivity by location. Automatic alerts for understaffing, excessive overtime or mandatory rest period violations. Cross-location comparisons and trend analysis.
Payroll integration
Bidirectional connection with major payroll systems (SAP, ADP, BambooHR, Gusto) to automate worked hours calculations, overtime, night and holiday supplements and variables. Eliminates manual data entry and reduces payroll errors. Normalized file export for any payroll provider.
Regulatory compliance
Rules engine that automatically validates every schedule against applicable labor regulation: sector collective agreements, company agreements, rest periods between shifts, maximum annual hours, overtime limits and local regulations. The system alerts of any violation before publishing the schedule, protecting the company from penalties.
Need to optimize shift management in your company?
Kostenlose Beratung →Technologien we use
Tech stack optimized for optimization algorithms, real-time processing and high-availability mobile applications.
Orquest: Global-scale workforce management
The AI-powered staff planning platform used by the world's most demanding chains.
Orquest is the workforce management platform we developed to optimize staff planning in retail and hospitality chains at global scale. AI algorithms analyze forecast demand, labor agreements in each country, employee qualifications and labor costs to generate optimal schedules in minutes.
The platform currently operates in 42 international markets and is used by chains like McDonald's, Zara, Glovo and other leading retail and hospitality brands. It manages real-time shift assignment for thousands of employees, with a mobile employee app and management dashboards for managers and operations directors.
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Häufig gestellte Fragen about workforce management
From how many employees is workforce management software worthwhile?
How does the system handle labor agreements from different countries?
Can it integrate with my current payroll system?
Wie lange dauert die Implementierung?
What differentiates AI workforce management from traditional software?
Optimize staff management with artificial intelligence
We help you design and build an AI workforce management system tailored to your business needs. Kostenlose Beratung with no commitment.